The Art of Resignation: Free Resignation Letter Templates

Handing in your resignation can feel like a mix of emotions—exciting, daunting, and maybe even a little awkward. But while resigning is never easy, the way you leave matters just as much as the work you’ve done.

A resignation letter isn’t just paperwork. It’s your chance to close this chapter on a positive note, express gratitude, and leave a lasting impression of professionalism. Whether you want to keep things formal, short and simple, or warm and grateful, the right approach helps you step into your next opportunity with confidence.

Below, you’ll find three resignation letter templates you can copy, paste, and personalise to suit your situation.

1. Standard Resignation Letter Template:

Best for: Corporate environments, formal industries, or longer notice periods.

This structured option covers all the essentials: your resignation, notice period, transition support, and a professional thank-you.

Template:

[Your Name]
[Your Address]
[City, State, Postcode]
[Email Address]
[Phone Number]
[Date]

[Manager’s Name]
[Company Name]
[Company Address]

Dear [Manager’s Name],

I am writing to formally resign from my position as [Your Job Title] with [Company Name], effective [Last Working Day, e.g. two weeks from today].

I am committed to ensuring a smooth handover and am happy to assist with the transition process, including training a replacement or completing outstanding projects.

I want to sincerely thank you and the team for the opportunities, guidance, and support I’ve received during my time here. I have valued the experience and professional growth I’ve gained at [Company Name].

Yours sincerely,
[Your Name]

2. Short and Simple Resignation Letter Template:

Best for: Smaller teams, casual workplaces, or when you have a good relationship with your manager.

This straightforward style gets the job done quickly while still showing professionalism.

Template:

[Your Name]
[Your Email Address]
[Date]

Dear [Manager’s Name],

I am writing to resign from my role as [Your Job Title] at [Company Name]. My final working day will be [Last Working Day].

Thank you for the opportunities and support during my time here.

Best regards,
[Your Name]

3. Grateful Resignation Letter Template:

Best for: When you’ve had a positive experience and want to leave on warm terms.

This version puts gratitude front and centre—ideal when you want to highlight the positive impact of your role and team.

Template:

[Your Name]
[Your Address]
[City, State, Postcode]
[Email Address]
[Phone Number]
[Date]

[Manager’s Name]
[Company Name]
[Company Address]

Dear [Manager’s Name],

Please accept this letter as formal notice of my resignation from my role as [Your Job Title], with my final working day being [Last Working Day].

I am deeply grateful for the support, opportunities, and encouragement I have received during my time at [Company Name]. Working with you and the team has been a rewarding experience, and I will always value the professional growth and relationships I’ve built here.

I am more than willing to assist with the transition process to ensure a smooth handover.

Thank you once again for everything. I look forward to staying in touch and wish [Company Name] continued success in the future.

Warm regards,
[Your Name]

Final Thought

Resigning may feel like a big step, but with the right letter, you can walk away knowing you’ve left on professional, respectful terms. Whether you choose a standard, simple, or grateful style, the key is to keep your tone positive and future-focused.

And once you’ve handed in your notice? That’s when the exciting part begins. If you’re ready to start your next chapter, we work with some of Australia’s leading employers across diverse industries. Explore current opportunities here.